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Review: ITinvolve for Change, Configuration and Release [BEST IN CLASS]

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This independent review is part of our Change, Configuration and Release Review.

Executive Summary

Elevator Pitch ITinvolve Service Manager is a progressive and ambitious product.Uniquely combining knowledge capture, analysis, and social collaboration, Service Manager proactively delivers timely and relevant information whenever needed.  The solution greatly reduces the burden on staff and ensures risk can be quickly and accurately assessed.Saas based, Service Manager is licenced per user with an additional annual cost for the platform.
Strengths
  • Advanced and proactive delivery of knowledge
  • Dynamic identification, analysis and engagement of changes
  • Key settings can be recorded against individual items/objects and are immediately obvious from all areas of the application
Weaknesses
  • No drag and drop or create functionality from within the calendar
Primary Market Focus Based on the information provided, ITinvolve primarily targets the medium to enterprise market

Commercial Summary

Vendor ITinvolve
Product ITinvolve Service Manager
Version reviewed Winter ‘14
Date of version Release December 2013
Year Founded 2011
Customers 8 current customers using ITinvolve Service Manager
Pricing Structure The licencing structure is based on IT users, Business users, i.e. approvers, and Portal users with pricing set accordingly. Service Manager is SaaS-based.
Competitive Differentiators
  • Comprehensive understanding of not only configuration dependencies but also compliance and key settings
  • Dynamic identification and engagement of all relevant change stakeholders with facilitated collaboration and risk assessment prior to formal change approval workflows
  • Knowledge is proactively delivered to IT staff in the context of the change/release being created/worked on

Independent Review

ITinvolve seem to be heading in a slightly different direction to the other vendors in this Change, Configuration and Release review, which is refreshing to see. With emphasis for the other vendors being on broadening the scope into the wider business (outside IT), ITinvolve’s “Agility Application” is focusing on its use within IT and concentrating on helping to take the hard work out of capturing undocumented information, the “collective wisdom” – known by some but not easily accessible by all.

This product is far more dynamic than any of the others in this review and hits the knowledge management angle far harder than anyone else.  If our experience within IT has taught us anything it’s that you can have the best quality knowledge documented but if it’s not immediately available to you it’s not very useful. Ensuring that intelligence is not just recorded, but is immediately accessible to those that need it, as and when they need it, without the need to search through hordes of documentation is key to mature and successful ITSM.  With knowledge management nailed everything else seems infinitely easier and more straightforward.

Change, Configuration and Release work smoothly and effectively in this product.  The collaboration component and Key Settings establish a clear understanding of the needs of the IT department. In my view, doing both these two things exceptionally well, as ITinvolve Service Manager does, supports and benefits all other processes within the product.

In ITSM Review’s opinion ITinvolve Service Manager (hereafter referred to as “Service Manager”) would be suitable for organisation of all sizes, especially the more “forward-thinking market” looking to bring a more proactive way of distributing knowledge to the right audience in order to reduce risk and speed time to execution for change, configuration and release activities.

General

As with other tools in this review, release and changes are both created from within the change area of the tool, but with the difference here being that ITinvolve also handles releases as individual change items within a change record rather than just as a change.

Service Manager is built on the Salesforce1 platform and leverages the APIs, data integration facilities, and connectors available to integrate with third party systems such as discovery tools, CMDBs, systems management tools, etc.

Change

Service Manager supports pre-approved, normal and emergency change with the facility to configure these to your organisational needs.

The interesting thing about the way Service Manager works compared to other tools is that it gives interested parties a chance to weigh in on change requests before they go to the approval stage.  Proactive identification, analysis and engagement of changes ensures that everyone that needs consulting is consulted – avoiding the all to common “loop” where changes are brought forward to the CAB only to be pushed back for further analysis.

Service Manager is built with collaboration capabilities throughout, including the ability to follow particular items (which ITinvolve calls objects) such as applications, policies, and infrastructure components if you have a vested interest in them. Users can build a perspective (think of a “hot” Visio diagram) that includes all the objects valuable to their role rather than having to filter through information. This, in turn, enables the ITinvolve application to recommend the relevant experts to change planners for change, configuration and release activities.

These stakeholders are then able to collaborate virtually with one another on the change, adding or removing associations with other objects and engaging other stakeholders as necessary. The visual impact analysis is continuously updated during this activity, helping collaborators to easily see potential upstream and downstream impacts.

Additionally, any key setting information, policy information, or relevant knowledge objects/articles are inherited to the change for the objects associated, ensuring that all stakeholders have advanced access to the information they need to assess the change accurately and quickly without having to hunt for information.

Key settings for an object are able to be recorded and shown in the Activity Stream, as an icon within the Impact Analysis and within the Impact Factors tab, ensuring that important intelligence does not have to be hunted for and should never be missed.

This is by far the most agile and proactive change and release (as this is bundled also) product that we have reviewed so far.

Configuration

Service Manager supports a variety of integrations to leverage existing discovery and asset management data, but does not directly provide auto-discovery itself.  Objects in Service Manager support common attributes found in inventory control, asset management tools and barcode scanners making synchronization frictionless and consistent.

All automated updates to objects are written into the Activity Stream and followers of the object are updated immediately and are able to review, validate and correct revised information.  This creates a continuous mechanism for verification between expected and actual configuration avoiding the configuration inaccuracy challenges so common in CMDB implementations.

Service Manager supports a visual model of relationship mapping between objects including business services, applications, servers, databases, networking devices, policies, knowledge, etc., and also support custom objects.  Service Manager’s Impact Analysis not only shows which objects, services etc. are relative to one another, but utilizes badges to also show where changes and issues may be in effect for specific objects, as well as any key settings or information that you may need to be aware of.

What ITSM Review likes most about Service Manager is that you don’t have to go searching for relevant information.  Although there are times when you will want to manually attach information to an object, Service Manager does so intelligently without the need to perform extra steps or leave the screen you are on and go to a different area of the product.

Calendar    

The ability to set change/release blackouts/maintenance periods against individual objects as well as records that contain multiple objects, provides the opportunity to manage changes from a macro-level to a meticulous calendar ensuring that a change/release is only able to be requested for time periods that have been pre-approved.

One thing that we were surprised to find is that there is no drag and drop or create-from calendar ability within Service Manager.  Although this is not vital, it’s absence seemed a bit surprising given the other functionality contained. However this is functionality that ITinvolve states is on its roadmap for a future release.

Approvals

Once the change requester has performed an initial association of objects, including the business impact for the associated objects, relevant stakeholders are automatically identified based on those individuals, or groups that have included one or more of those objects in their perspectives (mentioned earlier within Change section).

Potential upstream and downstream impacts are visually represented ensuring that those stakeholders can easily spot any potential areas of concern.  Stakeholders are able to collaborate virtually with one another on the change, adding and removing associations with other objects and engaging other potentially interested parties, including business stakeholders as necessary. This “extra step” actually streamlines change approvals enabling greater change velocity.

Change and release approvals can be set to individuals or teams on a one/majority/percentage etc. must approve basis, e.g. a high risk change/release requires 100% agreement from all stakeholders before approval is granted. Escalations are also automated based on lack of stakeholder response within define timeframes.

Approvals, the same as all activities within the product, are documented and in effect creates a public audit that can be questioned, crowd sourced and peer reviewed.

In Summary

Despite the one noted absence of drag and drop and create option functionality from within the calendar, regardless of the size of your organisation, we strongly believe that you can’t go wrong with considering ITinvolve Service Manager as your ITSM tool for Change, Configuration and Release.

In Their Own Words:

ITinvolve Service Manager transforms IT Service Management (ITSM) with a unique, breakthrough approach.

Cloud computing, virtualization, and BYOD are making greater demands on traditional service management tools and processes. Unfortunately, commoditized service desk tools offer little more than ticketing and more “enterprise class” products are process-heavy and difficult to configure. What’s more, the collaboration capabilities they contain are afterthoughts at best and lack the context required for effective engagement.

ITinvolve challenges this status quo.

Product Highlights:

  • Provides a unified self-service portal for incidents, requests, and help information
  • Supports ITIL processes for incident, problem, change, and request management
  • Brings valuable, but scattered, IT knowledge and data together in one place – displaying it visually
  • Captures undocumented, expert tribal knowledge through easy-to-use social collaboration
  • Ensures teams have a trusted, complete, and accurate foundation for rapid decision making and risk analysis

Screenshots

This independent review is part of our Change, Configuration and Release Review.




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